ASSOCIATION SERVICES

FISCAL RESPONSIBILITY

Accounting

1. Establish Budget & Chart of Accounts for Association with Board of Directors.
2. Log all revenue and expenses in accounting system.
3. Reconcile bank statements.
4. Produce monthly financial reports, including:
   • Income Statement (Budget vs. Actual YTD)
   • Balance Sheet

Vendor Invoices

1. Receive and Review for appropriateness.
2. Produce and mail timely check payments.
3. Keep records of all invoices/statements/receipts.

 Budget Preparation

1. Develop Skeleton Budget based on previous year's expenses.
2. Produce working budget documents for board use.
3. Produce consolidated budget for board review and approval.
4. Provide budget increase/decrease recommendations.

Assessment and Collection

1. Create and mail Assessment invoices.
2. Receive, log and deposit funds.
3. Delinquency follow-up.
4. Create and send Late Notices.
5. Apply late fees and interest charges.
6. Send delinquency and suspension letters.
7. Send "file lien/collection" requests to Association's attorneys.

ADMINISTRATION

Owner Database

1. Establish and maintain Owner database for Association (additions/deletions/changes).
2. Produce annual homeowner address list and associated documents.
3. Provide database online or mail.

Re-Sales

1. Track homes sold by information provided by Closing Attorneys, Board, and Realtors.
2. Inform Welcome Committee of new move-ins.
3. Provide copy of covenants and by-laws to Welcome Committee for new residents.

Board of Directors Meeting

1. Coordinate meeting dates and notify Board members.
2. Develop agenda for board.

Annual Meeting 

1. Attend and coordinate meeting.
2. Mail notifications to all applicable owners.
3. Assist with vote collection, counting and certification.
4. Presentation of financial reports.

OPERATIONS AND MAINTENANCE

Property Management

1. Direct and monitor performance of contracted services.
2. Inspect grounds as set forth in Bid/Contract and advise Board of problems or maintenance needs.
3. Coordinate repairs.
4. Point of contact for problem notification.
5. Emergency maintenance services, as requested.

Services Procurement

1. Coordinate competitive bids for services needed.
2. Online access into software for Homeowners and Board of Directors.
3. Bid evaluation and award assistance. 

Covenant Violation Enforcement 

1. Send violation letters at direction of Board.
2. Coordinate appeals.
3. Maintain correspondence file.